Grant proposals require work plans that give a sense of the order and timing of grant work and that lay out the different tasks to be performed.  Different RFP’s (Requests for Proposals) ask for these plans and timelines to be laid out different ways. Here are two examples. While the details of your plan are likely to be quite different - this is not a cut-and-paste for content - you can copy these layouts and then replace the information shown below with information from your proposal.

Sample 1: Grid

PROJECT DESCRIPTION CONTINUED
WORKPLAN – JULY 1, 2004 TO JUNE 20, 2005

Program Activities	Tasks (How)	Staff Responsible (Who)	Time Line/Dates (When)
Put together teaching teams (one staff person and one assistant per site) and specific plans	• Recruit from professionals already employed by the Intermediates; • Administrator meetings	READY program Administrators, Jessica Wiley and Jane Holmberg	July, 2004
Program Planning	• Meetings • Email discussion • Adaptation of   existing curriculum • Adaptation of   existing assessments • Apartment set-up	Program administrators; Program staff	July-August, 2004
Student Recruitment	Existing classes and partner agencies(announcements, referrals)	Program Staff; Interns; Staff at partner agencies	July, 2004- March, 2005
Course Sessions (4 sessions, each at 2 sites)	• Pre-tests • Experiential coursework • Mastery assessment • Certificate banquet	Program Staff	September-October, 2004 November-December, 2004 January-March, 2005 April-June, 2005
Evaluation	• Progress charting for each student • Staff logs; • Feedback from participating agencies; • Student surveys	Professional Evaluator; Program staff	Throughout year; May-August, 2005

Sample 2: Activities and Outcomes Described Together

Note: This sample comes from a grant in which limited characters were allotted for an application meeting many requirements. This format was chosen to be space-efficient and to clearly link activities and outcomes, as desired by the funding agency.

Proposed Outcomes and Work Plan/Rationale

We will perform seven planning activities, each resulting in a specific outcome designed to serve as a springboard to strong future practice. (Please note that the rationale/work plan is described below in relation to each outcome.)

Activity/Outcome One: In order to implement an effective, sustainable plan for improving instruction, recruiting volunteers and Corps members, and creating service-learning opportunities, we will build Start-Up Team consisting of: the SAY:DIAL Program Director; a loaned corporate leader from a local company; at least two interested teachers with experience in related educational initiatives; a professor from a local teaching college (since we will eventually be recruiting teachers as AmeriCorps members.); a local teaching student who will be serving as the Volunteer Coordinator for the program; program staff, including Directors of Educational Services from both intermediate districts and a researcher; and possibly, volunteers and early AmeriCorps recruits.

Activity/Outcome Two: Perform further community needs/resource assessment, because we want to make sure that we are fully aware of what teachers want, what students need, and what our schools and communities have to offer before we begin work.

Activity/Outcome Three: Research the best practices in the country and visit any local program models to learn all we can about how to create a strong program.

Activity/Outcome Four: Complete program design and write a summary and brochure, both of which will all allow us to plan, recruit, and eventually, fund-raise.

Activity/Outcome Five: Write a strategic plan with timelines, tasks, deadlines, and staffing that will allow us to move forward from the first month of the grant period, if we obtain future funding.

Activity/Outcome Six: Design a competitive process to identify and select teams to participate in the program.  The process will shorten start-up time for the initiative.

Activity/Outcome Seven: Create manuals and systems for work we will do in our AmeriCorps project and produce a program calendar for the year showing benchmarks and member schedules.  The calendar will help keep future work on track, and the manuals and systems will make the work smooth, consistent, and effective.

Timeline:

September

A-

October

A,B,C

November

B,C

December

B,C,D

January

D,E,F

February

D,E,F

March

D,E,F

April

D,E,F,G

May

E,F,G

June

G

July

G

August

Evaluation